Accounting Specialist - with room to grow

Accounts Payable:

• Verify that all vendor invoices are complete and approved for processing
• Review account coding and authorizations
• Enters vendor invoices into accounts payable system
• Produce all accounts payable reports for review by managers
• Print vendor checks and/or make ACH/Online payments, in coordination with client companies
• File all supporting vendor and invoice documentation
• Prepare work in advance gathering & sorting documents and related information
• Prepare & submit Form 1099s

Payroll Processing:

• Manage payroll for client companies
• Gather necessary employee time records & verify proper approvals
• Review payroll preview reports and submit for manager review
• Submit payroll for processing through payroll service
• Monitor processing status to ensure payroll runs successfully on time
• Produce all required payroll reports
• Manage payroll-related reporting including 401K, employee benefits

Other Accounting Support:

• Prepare preliminary bank reconciliations
• Assist with the creation of payroll, benefits, & credit card files for import into accounting software
• Assist with entering of cash receipts into accounting software

Qualifications:

• Associates degree in accounting, Bachelor’s degree would be viewed as a plus
• At least 5 years prior accounts payable & payroll experience
• Proficient in the use of payroll software and/or services
• Ability to expand role beyond accounts payable and payroll
• Proficient in Excel, Word, and Outlook
• Proficient in use of accounting software such as QuickBooks
• Self-motivated and aware to be able to identify problems and act to rectify, with the input of managers as needed
• Ability to work independently
• Strong oral and written communications skills
• Attention to detail, Thoroughness